Manpower Requirement Checklist

Scope

Scope decides which workers are matched. Name the exact trade and grade (a 6G pipe welder and a general welder are different requests, and so are shuttering, finishing and gypsum carpenters) and give a headcount for each trade rather than one total for the job.

• ☐ Trade or manpower category (see the manpower register if you are not sure of the exact title)
• ☐ Number of workers needed
• ☐ Project or site location
• ☐ Project type: construction, industrial, infrastructure, maintenance

Timing

Timing sets the hours basis the quotation is priced on. A start date on its own is not enough: the duration and the shift pattern (8, 10 or 12 hours, day or night) change the quotation, and known peaks let the mobilization plan arrive in stages instead of all at once.

• ☐ Required start date
• ☐ Expected project duration
• ☐ Shift pattern: day, night, rotating or continuous
• ☐ Any known peak periods where headcount will need to scale up or down

Site conditions

Site conditions decide the documents and cards each worker needs before entry. An operating plant usually asks for more than a general construction site, and TUV or Aramco card requirements are worker-level, so they have to be known before workers are nominated, not after.

• ☐ Whether the site is an active industrial facility or a general construction site
• ☐ Site induction, permit-to-work or access authorisation requirements
• ☐ Any specific certification or trade test the site requires
• ☐ Whether accommodation is provided by you or expected to be arranged
• ☐ Whether transportation is provided by you or expected to be arranged

Documentation

Documentation is where most delays happen after the price is agreed. Worker documents are reviewed per project before mobilization, and naming the person who approves worker profiles on your side means CVs and card copies are not left waiting for review.

• ☐ Who on your side approves worker profiles before mobilization
• ☐ Any documents you need from us beyond the standard iqama, identification and trade documentation
• ☐ Whether a purchase order can be issued once the quotation is confirmed

What each answer changes in the quotation

Common mistakes that slow a quotation

• ☐ Writing “welder” or “carpenter” without the grade or type
• ☐ One total headcount for the whole job instead of a number per trade
• ☐ A start date without the duration or the shift pattern
• ☐ Card or trade-test requirements raised only after workers are nominated
• ☐ Assuming accommodation and transport are included; they are quoted on request
• ☐ No named approver for worker profiles, so CVs wait for review

Official sources

The official pages behind this guide. Rules change; check the current version there before relying on any figure here. Links checked 16 October 2026.

• ☐ Qiwa: the ministry platform for work permits, employment contracts and profession records
• ☐ Ajeer: the service that registers workers provided temporarily to another establishment
• ☐ GOSI: social insurance registration and contributions for employees